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Procedures Before You Arrive

If your proposals are approved, complete the administrative procedures through the J-PARC User Support System. A user account should be established in advance. All experiment team members including the PI need to register into the system.

Proposal Submission System and User Support System

The user accounts for the Proposal Submission System and the User Support System are different. Please note that you need to create a new user account for the User Support System.

Procedures for the proposals approved by Ibaraki prefecture

Click here (Overseas Academic User Program in Ibaraki prefectural government site)

Procedure to Follow After Receiving the Approval or Reserved Notification of Your Result

Document to be submitted within one week:

1 Submit "Pledge" (postgraduate PIs) A postgraduate PI and his/her academic supervisor are required to sign the pledge and mail it to the address below.

Download the form

Mailing address:

J-PARC Users Office
IQBRC Bldg, 162-1 Shirakata, Tokai, Naka, Ibaraki
JAPAN 319-1106

#: Postgraduate PI

Procedures to Follow Before Visiting J-PARC

Documents to be completed at least two weeks prior to start of your beamtime:

(appendix 1) Not needed for proposals of postgraduate PIs.
2 User Registration (New J-PARC users)
or register new experiment
Use BL01, 02, 03, 04, 10, 11, 14, 15, 17, 18, 19, 20, 22
J-PARC User Support System
Use BL05, 08, 09, 12, 16, 21, 23, Muon
KEK User Support System
3 Letter of Agreement for MLF Experiments (appendix 1) Submit via the User Support System  
4 Letter of Consent Proprietary proposals and, if required by a J-PARC contact person.
Mail the signed original to the J-PARC contact person. Download the template from the User Support System.
5 Notification of Pursuer(s) at J-PARC Experiment Submit via the User Support System  
6 Samples and Reagents Declaration Submit via the User Support System  
7 List of Experimental Equipment to be carried into MLF
※Only if you carry equipment into MLF
Submit via the User Support System  
8 Radiation Worker Registration Form
If you do not send the form two weeks prior to your experiment, the dosimeter may not be ready on the first day of your experiment.
Mail the original to the Users Office.
For proprietary proposals, send to the J-PARC Contact person.
Download the template from the User Support System. If you already submitted one during this fiscal year, the form will be effective for the year. Therefore, you do not need to resubmit.
9 Application to Visit J-PARC Submit via the User Support System
10 VISIT PROPOSAL Submit via the User Support System Only non-Japanese citizens
11 Tokai Dormitory Accommodation Reservation Submit via the User Support System For members who would like to stay at Tokai Dormitory
- Application to Use the User Facilities Contact your instrument scientist or the Users Office. For members who would like to use facilities
- Reservation for Safety training It is better to inform about your arrival time to the Users Office in advance.

Upon Your Arrival

Please complete the On-site Safety Training and receive your J-PARC User ID Card and other necessary items at the Users Office before entering the site.